Table of Contents
Meeting rooms should be reliable revenue assets. But if calendars don’t control doors in real time, you leak revenue to “room squatters”, miss spontaneous demand, and burn time resolving disputes. The fix isn’t another calendar. It’s booking + access happening at the same moment — so only valid bookings open the door, and ad-hoc demand becomes paid usage instantly. That’s the elumo model.
The gap booking-only systems can’t close.
Traditional booking platforms are great at scheduling. They’re not built to enforce access at the door in real time, which is why squatting persists and on-the-spot demand goes unmonetised. elumo doesn’t replace those platforms; it enhances them — keeping scheduled workflows while adding spontaneous “tap-to-book” at the door and real-time door control. It combines meeting room booking with access control.
Book, pay, unlock — in under one second.
The signature elumo moment is a single tap. See an empty room, tap your phone, and three things happen at once: the room is booked, payment is taken, the door unlocks. Apple Wallet and Google Wallet credentials are supported. The on-door reader shows availability via a clear LED ring. Result: higher conversion, happy members, and fewer help-desk tickets.
See it in action here:
Revenue impact you can plan around.
Operators typically recover revenue previously lost to squatting and capture net-new demand from ad-hoc usage, with typical payback in 3–6 months. You also cut hours of conflict resolution and manual billing because every access event is a valid, billable booking.
Keep your stack — add the missing capability.
If you already run a workspace management or bookings system (like OfficeRnD), keep it. elumo slots in via API so scheduled bookings flow as normal, while elumo adds real-time access enforcement and “tap-to-book” at the door. For sites without a booking tool, elumo can also run standalone.
Operationally simple to deploy.
elumo works with most commercial electronic locks; typical installation is 2–4 hours per room, with many locations live inside a week. Portfolio dashboards, audit logs, and operator overrides are standard.
A quick example (typical scenario).
A 5-site operator with 15 meeting rooms struggles with unbooked use and manual management. After elumo, only valid bookings unlock, squatting disappears, spontaneous demand is captured at the door, and admin time drops — a clean path to ROI within a quarter.
Objections, answered.
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“We already have a booking system.” Perfect — keep it. elumo adds at-door booking and real-time enforcement you don’t get from bookings calendars alone.
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“Do users need an app?” No, not necessarily. Use mobile wallet credentials; physical RFID cards are also supported where needed.
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“Will it work with our locks?” In most cases yes; elumo is designed to work with existing commercial electronic locks.
What to do next?
See elumo in action — a 15-minute walkthrough of tap-to-book, access enforcement, and billing flows.
Calculate your meeting room ROI — estimate recovered revenue and payback.
FAQs.
How do we stop meeting room squatting?
Tie door unlock to valid bookings; elumo enforces this in real time.
Can members book at the door?
Yes — tap-to-book with mobile wallet; booking, payment, and access are instant.
Does it work with my other systems?
Yes — layer elumo on top of your existing bookings solution and/or workspace management system. Keep scheduled booking flows, add real-time access and spontaneous bookings.