Meeting rooms are in high demand these days. Whether it’s for a quick team huddle, a client call, or a full-day strategy session, these spaces are essential for flexible workspaces.

But there’s a challenge… Meeting rooms can also be one of the trickiest parts of your workspace to manage and monetise.

Many operators struggle with outdated or disconnected systems that weren’t designed with the needs of today’s users and workspaces in mind. They were built for the traditional world of perimeter security and demised spaces. That’s where elumo by essensys comes in. It converges bookings and access control, making it easier for workspace operators to manage meeting rooms efficiently – and drive more revenue.

Why Meeting Rooms Are So Important

Meeting rooms are among the most profitable spaces in a multi-tenant workspace environment. These rooms, especially when they’re designed to cater to both spontaneous and scheduled meetings, have huge potential. But without the right systems in place, it’s easy to miss out on that potential.

The problem? Many of the systems used to manage bookings and access to meeting rooms were built in silos. They weren’t designed for multi-tenant spaces. You’ve got one system for bookings and another for controlling access (…and usually these systems were designed with perimeter access in mind). The result is a clunky experience that doesn’t meet the needs of a multi-tenant space. And that’s where things start to fall apart.

• Inefficiency: Even when integrated, these systems don’t sync up in real-time, which means that someone could book a meeting room, but it won’t sync with the access control system. This may work for pre-booked meetings, but when someone needs a room on-the-fly, it’s no good. Or you can result to using classic lock and key – but that means your users have to fetch the key from reception – not exactly a great experience, and certainly not one that drives uptake and utilisation.
• Lack of Enforcement: Without any form of access control, anyone can walk in and take the space without any consequences. This means people might (read will) use the room without booking it – and that results in lost revenue.

How elumo Solves These Problems

elumo combines booking and access control into one seamless solution, eliminating the disconnect between the two – and maximising your meeting room revenue. Here’s how:

The Impact on Revenue

While we could go on all day about how great this tech is, you probably want to understand more about the impact to your bottom line.

By bringing together bookings and access control in this way, it’s allowing you to effectively manage access to and use of your meeting rooms. And in doing so, it increases meeting room bookings.

More meeting room bookings = increased meeting room revenue.

Depending on your setup, this revenue may be direct (via cash payments) or indirect (via increased credit usage) – either way it’s a positive outcome for your business.

An Illustrative ROI Example

To bring this to life, here’s an illustrative example making the below assumptions:

• US-based operator with 10 sites / 2,500 users / 50 meeting rooms
• An average meeting room size of 6 persons (so 300 total meeting room seats)
• Average meeting room charge of $10 per seat per hour (so a 6 person room would cost $60/hr)

+5pp bookings increase = $390k/yr incremental revenue

+10pp bookings increase = $780k/yr incremental revenue

+25pp bookings increase = $1.95M/yr incremental revenue 

Now, obviously these are just rough calculations – but it shows the potential power that effective management and monetisation of your meeting rooms can have. All made possible with elumo.

Get your tailored ROI analysis with elumo

If you’re interested in taking a deeper look at the revenue benefit elumo could have on your portfolio, 👉click here👈 to submit your details and one of our experts will work with you on a customised ROI calculation for your portfolio.

Alternatively, visit our online elumo ROI calculator for an overview first.