If your meeting rooms are busy but their revenue isn’t, you’re leaking value. The fastest path to fix it is simple: measure the leak, capture spontaneous demand, and remove manual billing. This post shows how to model those gains using our meeting room ROI calculator — then invites you to prove it with a live demo.

The three drivers of meeting room ROI.

1. Squatting elimination — Doors only open for valid bookings, so unbilled usage drops to zero. That’s recovered billable hours every week.

2. Spontaneous demand capture — When someone needs a room right now, a single tap creates the booking, takes payment, and unlocks instantly. Those are bookings your calendar alone can’t convert.

3. Admin time saved — Automated billing and access validation remove disputes and manual chasing. Front-of-house gets time back.

How to plug your numbers into the calculator.

Simply, start with two inputs:

• Your total number of meeting rooms

• Your total number of members

The calculator then models your potential revenue uplift, based on a few assumptions:

• $10/person/hr
• 6 persons/room
• 10hrs/day availability
• 260 days/yr

Try the meeting room ROI calculator.

To get a more bespoke calculation, our team are equipped with a more detailed ROI calculator that can be customised to your specific scenario and requirements. To get a more in-depth evaluation from us, click here.

Why the numbers move so quickly.

• Under-a-second tap removes buyer friction at the exact moment of demand. More taps = more bookings.

• Real-time validation ends squatting — the door enforces your policy.

• Automatic billing means every valid session is paid for, without manual work.

Mid-market vs enterprise portfolios.

• Mid-market (5–15 sites): Quick wins from a handful of high-traffic rooms. Install typically 2–4 hours/room; go live inside a week and see ROI next quarter.

• Enterprise (15+ sites): Standardise the tap-to-book experience portfolio-wide, integrate with your booking app via open API, and roll out in waves without replacing existing locks.

Review elumo hardware specifications and the elumo meeting room booking & access page for implementation detail.

Implementation notes (for Ops & IT).

• Works with most electronic wired locks, Apple/Google Wallet, and physical cards if needed.

• Portfolio management & audit logs are built-in, so you have full traceability across sites.

• Open API keeps you out of vendor lock-in and makes integrations straightforward – we also have some off-the-shelf integrations available, too.

The payoff.

Operators use elumo to get out of the “busy but unbilled” trap. By unifying booking, payment, and access at the door, you recover leakage, convert walk-ups, and usually hit 3–6 month payback — then keep compounding from there.

See your model in action — Book a demo.